Within 30 Days. The minutes, minutes proposed for adoption that are marked to indicate draft status, or a summary of the minutes of any meeting of the board of directors of an association, other than an executive session, must be made available to members within 30 calendar days of the meeting. Civil Code §1363.05(d).

Corrections. Once a draft has been prepared, the Secretary or Recording Secretary can distribute the minutes to the board for review and feedback to the Secretary on any corrections that need to be made. This does not violate the Open Meeting Act because it’s not an email discussion. Instead, it is feedback from individual directors to the secretary on corrections and revisions. The draft minutes then go into the board packet for the next meeting for board discussion and approval.

Distribute Upon Request. The minutes, proposed minutes, or summary minutes must be distributed to any member of the association upon request. Associations may charge for copying costs. Failure to provide minutes can result in penalties against the association. Civil Code §1365.2(f).

Unauthorized Publication. Without board authorization, management companies do not have a "right" to publish draft minutes. Minutes in draft form must be made available for membership review within 30 days of the meeting but it’s not a good idea to actually publish them until the minutes have been approved by the board. Draft minutes sometimes contain errors that are corrected when the board reviews them.

Publish Approved Minutes. Once draft minutes have been approved by the board, they should be distributed to the membership in some fashion--either by summarizing them for the newsletter, posting them on a common area bulletin board, posting them on the association's website, and/or mailing them to the membership. Approved minutes must be permanently available for inspection by the membership.