At the time the association distributes its annual budget to the members, or at the time of any general mailing to the entire membership of the association, the board must advise members, of their right to minutes of the director's meetings and how and where those minutes may be obtained. (Civ. Code §4950.) A fee may be charged. Something similar to the following disclosure may be used:
Minutes of all open meetings of the board are available to members within 30 days of the meeting. The minutes, proposed minutes or summary minutes may be obtained at: <location> by contacting <describe> . In addition, the minutes, proposed minutes or summaries will be distributed to any member upon request.
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