QUESTION: What should be done with old board packages? (1-5 years old) (5-15 years old?)
ANSWER:
There is no policy for destroying board packets. It's what’s in the
packets that matters. Each document in the packet should be
compared against your “
Records Retention Policy”
to see how long to
keep it. If each of the documents is
separately saved, then the board packet as a whole can be disposed of
at any time.
Recommendation:
When records are disposed of, make sure they are shredded, not just
thrown into a dumpster. Otherwise, depending on what is contained in the
documents, you risk identity theft, invasion of member privacy, and loss
of
attorney-client privilege.
ASSISTANCE: Associations needing legal assistance can
contact us.
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