Inspector's Report
Adams Stirling PLC


As provided for in Civil Code §5120(b), the tabulated results of an election must be:

  • promptly reported to the board of directors,
  • recorded in the minutes of the next meeting of the board,
  • made available for review by the membership, and
  • within 15 days of the election, reported to the membership via general notice.

Following is a sample report to publish to the membership and record in the minutes:


#1 Election of Directors
There were 5 candidates for 3 open seats.

Number of units: 110
Not eligible to vote* 10
Quorum needed ** 50
Ballots cast 61
Abstentions*** 4
Voided ballots**** 1
1. John Brown 40 elected
2. Mary Goodwin 38 elected
3. Fred Smith 32 elected
4. Sally Jones 14 not elected
5. Larry Marsh 42 not elected (withdrew)
  -Bart Simpson
1 not eligible
#2 Special Assessment
A special assessment of $800 per unit to redecorate lobbies (majority of a quorum needed for approval) was also on the ballot.
Vote:  40 in favor,  16 against
Result:  assessment approved

*Owners who are delinquent in the payment of their assessments had their voting rights suspended.

**Quorum is the percentage of eligible voters needed to conduct the election. [Requirements will vary from association to association.]

***Abstentions occur when members (i) sign in at the the meeting but do not cast ballots or (ii) cast ballots that are not voted, i.e., the ballots are blank. Abstentions are counted toward quorum.

****Ballots are voided when (i) outer envelopes are not signed, (ii) ballots contain more votes than permitted, or (iii) non-official ballots are substituted for those mailed to owners.

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Adams Stirling PLC