Manager Bid Specs
Adams Stirling PLC
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MANAGER BID SPECIFICATIONS

QUESTION: As a board, what can we do if the management company refuses to write specifications when bidding out contracts?

ANSWER: Writing bid specs is not a management company service. Managers are administrators, not licensed contractors, architects and engineers. Coordinating small projects may be an extra under their management agreement but only if the manager is experienced enough to handle the project and for an hourly fee for the extra time required of them. It is imprudent of boards to burden managers with construction management and could result in costly problems once the project is done. Bid specifications need to be prepared by others who have appropriate expertise.

Recommendation. For most projects, boards should hire a construction manager to define the scope of work, prepare specifications, oversee the bidding, make recommendations to the board, and then either manage the project or simply report to the board on the progress of the project.

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Adams Stirling PLC