Whenever the services of a management company have been terminated,
the company has a
duty to transfer records to the association upon demand. All records and association property must be released. This includes, but is not limited to:
Governing Documents
1. Articles of Incorporation
2. Bylaws
3. CC&Rs
4. Condominium Plan
5. Rules & Regulations
Membership List
Current names, addresses, phone numbers
Minutes
1. Board meetings
2. Committee meetings
3. Membership meetings
Financial Records
1. Budget
2. Reserve studies
3. General ledger
4. Bank statements & check register
5. Bank signature cards
6. Delinquency list and liens
7. Paid invoices and accounts payable
8. Monthly financial statements
9. Year-end financial statement (audit)
10. Tax returns
Personnel Records
1. Employment contracts
2. Payroll documents
Insurance Files
1. All policies, past and present
2. Any open claims
Vendor Records
1. List of all vendors, addresses, & phone numbers
2. All contracts, past and present
3. All warranties
Architectural Records
1. Building plans
2. Landscaping plans
3. Owner architectural records
Litigation Files
1. Legal correspondence
2. Litigation records, past and present
Website
1. Domain name
2. pdf files
3. Html and asp pages
Keys
1. Common areas
2. Vehicles
3. Bulletin boards
Miscellaneous
1. Operations manuals
2. All records and property of any kind belonging to the association
ASSISTANCE: Associations needing legal assistance can
contact us.
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