Notice to Members. Unless the governing documents require longer period of notice, members must be given notice of the time and place of board meetings at least four (4) days prior to the meeting. (Civ. Code §4920(a).) Notice can be given by general delivery (Civ. Code §4920(c).) Notice, which must include an agenda, may be given by any of the following methods:
- Billing Statement. Inclusion in a billing statement. (Civ. Code §4045(a).)
- Electronic. E-mail, facsimile, or other electronic means, if the recipient has consented, in writing, to that method of delivery. (Civ. Code §4040.)
- Mail. First-class mail, postage prepaid, registered or certified mail, express mail, or overnight delivery by an express service carrier. The document shall be addressed to the recipient at the address last shown on the books of the association. (Civ. Code §4040.)
- Newsletter. A notice or report mailed or delivered as part of a newsletter, magazine or other organ regularly sent to members shall constitute written notice or report pursuant to this division when addressed and mailed or delivered to the member, or in the case of members who are residents of the same household and who have the same address on the books of the corporation, when addressed and mailed or delivered to one of such members, at the address appearing on the books of the corporation. (Corp. Code §5016; Civ. Code §4040.)
- Posted in Common Areas. Posting the notice in a prominent location that is accessible to all members, if the location has been designated for the posting of general notices by the association in the annual policy statement, prepared pursuant to Section 5310. (Civ. Code §4045(a)(3)).
Types of Meetings. There are different notice requirements for emergency meetings, executive sessions, and membership meetings. In addition, if the meeting will be held entirely by video or teleconference, instructions must be included in the notice telling members how to log into the meeting or dial in by phone.
Request for Mailing. Members can request that individual notice of board meetings.
Calculating Notice. See definition of "day."
Notice to Directors. See director notice requirements.
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