Notice of Meeting. Notice of the annual meeting must be given not less than 10 nor more than 90 days before the date of the meeting. (Corp. Code §7511(a).) However, the 10-day minimum in the Corporations Code was modified by Civil Code §5115, which requires at least 30 days of balloting. (Civ. Code §5115(a).) As a result, notice of the annual meeting must be given at least 30 days in advance of the meeting. (See definition of day.)
Method of Notice. As provided for in Corporations Code §7511(b), notice must be given by one or more of the following means:
- electronically, or
- by mail or other means of written communication addressed to a member at the address of the member appearing on the books of the association or given by the member to the association for purpose of notice.
Boards can, but are not required to, additionally post notice of annual meetings in the common areas. The requirement to post applies to board meetings. Even though posting membership meetings in the common area is not required, it is a good idea (provided it is in addition to one of the other methods described above).
Agenda. Notice of meetings must specify those matters that will be presented for action by the membership. (Civ. Code §5115.) Business at the meeting is limited to noticed items only; no other business may be transacted. (Corp. Code §7511(a).)
Timeline. See sample timeline for the annual meeting.
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