Review Procedures. Associations must adopt written procedures for reviewing architectural applications. The procedure must provide prompt deadlines for review by the association. The procedures must be included in the association's governing documents, i.e., the rules and regulations or architectural guidelines. (Civ. Code §4765(a)(1).) The procedures should include information about committee meetings and records of written decisions, whether in minutes or otherwise.
Disapproval Procedure. Architectural decisions must be in writing. If an owner's application is disapproved, the board or architectural committee must include an explanation for the disapproval. (Civ. Code §4765(a)(4).) If an application is disapproved, notice to the owner must include a description of the procedure for appealing the decision to the board of directors.
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