Liens. Boards must authorize the recording of a lien by a majority vote at an open meeting and the vote must be recorded in the minutes of the meeting. (Civ. Code § 5673.) The statute does not specifically state that associations must keep owners' names confidential. However, the better practice is to keep them confidential.
Foreclosure. When it comes to foreclosures, the vote is taken in executive session and then additionally recorded in the executive session summary in the minutes of the next open meeting by account number or some method to preserve confidentiality rather than the name of the owners. (Civ. Code § 5705.) Failure to record the vote could be the basis for a legal challenge to the foreclosure action.
Uncertain Legislative Intent. Arguably, because the legislature protected owners' names in foreclosure but not when it came to liens, associations can publish in their minutes and newsletters the names of owners liened by the association. The more conservative approach is to use account numbers rather than names.
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