Election Menu

Annual & Special Elections

Election defined
Failure to hold election
No candidates
Penalties for non-participation
Uncontested election

#1 Preliminary Issues
Appointing inspectors
Board Configuration
-reducing size of board
-too many directors
Bylaw amendments
Cumulative voting
Election entirely by mail
Good standing
Notice of meeting
Raffle to meet quorum
Setting a "Record Date"
Special meetings
Suspend voting rights
Term Limits
-four year maximum
-staggered terms
-term limits
Term of office
Timeline
Write-in candidates

#2 Nominations
Call for candidates
-sample candidate application
Candidate biographies
Director qualifications
-coma
-director defined
-felons
-good standing
-joint owners
-litigation
-owner (quit claim deed)
-power of attorney
-realtors
-relatives
-renters
-resigned directors
-rules violations
-spouses
-unsound mind
Floor nominations
Holding multiple seats
How many nominations?
Nominating committees
No candidates
Power of attorney
Self-nomination
Write-in candidates

#3 Campaigning
Bios
Board endorsements
Campaigning for president
Campaign funding (§1363.04)
Email list
Equal access
Free speech
Liability for content
Meet the candidates forum
Membership list
President's newsletter column
Right to campaign
Soliciting votes
-electioneering
-improper ballot solicitation
-membership list
-official ballots only
-political signs
-voter list

#4 Inspectors of Election
Appointing inspectors
Duties of inspectors
Early ballot count
Inspector assistants
Non-independent inspectors
Selecting inspectors
Volunteer liability
Voter tally
When to appoint?
Who may be an inspector?
Voter sign-in

#5 Ballots
Ballots count toward quorum
Ballot in lieu of meeting
Blank ballots
Cumulative voting
Distributing ballots
-who distributes ballots?
-30 days prior to meeting
Elections requiring secret ballot
E-Mail ballots
Form of ballot
-double envelope secret ballot
-no numbered ballots
-required information
-signed ballots
Illegible envelopes
Incumbents
Irrevocable ballots
Keeping ballots secure
Official ballots only
Returning ballots
Signed envelopes required
Solicitation
Unsigned envelopes
Write-in candidates

#6 Proxies
*Defined
Automatic proxies?
Board proxies
Elimination of proxies
Expiration of proxy
Form of proxy
-cumulative
-noncumulative
Optional
Proxy rules
Proxyholder
-management proxies
-who may serve as proxy
Revocation
Signed proxies
Who may serve as proxy?

#7 Voting
Approval defined
Association owned property
Cumulative voting
-defined
-petition to eliminate
-voting formula
Delegate voting
Electioneering
Good standing
"Majority" defined
Multiple owners
Official ballots only
One vote per unit
Record date
Shared membership
Suspend voting rights
Tenant voting rights
Tie votes
Unequal voting rights
Voting entirely by mail
Voting power defined
Write-in candidates

#8 Conducting the Meeting
Adjourned meetings
Agenda
Awards
Electronic meetings
Meeting restrictions
Minutes
Parliamentary procedure
Revenue Ruling 70-604
Sign-in list
Who may attend

#9 Quorum
Allowable business
Ballots count toward quorum
Court reduction of quorum
Eliminating quorum
Quorum defined
Raffle to meet quorum

#10 Counting Votes
Blank ballots
Closing the polls
Duplicate ballots
Invalid votes
-candidate dies
-candidate withdraws
-illegible envelopes
-signed ballots
-unsigned envelopes
-write-ins
Opening ballots
Pre-counting security
Reopening the polls
Tie votes
Witnessing the counting
Zero votes for a candidate

#11 After the Election
Announce the results
Selecting officers
Signature cards
Seating directors
Secretary of State
Storing ballots

#12 Contesting Elections
Contesting election results
Enforcement provision
Inspection of ballots - Recount

Additional Resources
Books & publications

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